Mosaic

Mosaic (mosaicapp.com) is a project, resource, and capacity planning platform aimed at professional services firms. It combines project planning and budget management — timelines, team assignments, budget and scope tracking — with resource and capacity planning tools that show workload and availability so managers can balance teams and avoid overallocation. The product is positioned as a replacement for spreadsheets, fragmented point tools, and ERP-based planning workflows.

The platform includes an AI assistant called Chello, which monitors projects, workload, deadlines, and delivery signals across a firm, chases missing updates, and produces daily, weekly, and monthly digests covering what changed, what information is outstanding, which deadlines are drifting, and where workload or delivery risk is building. The same planning data also drives automated weekly briefs and monthly reporting on workload, delivery, utilization, and variance.

Functionally, Mosaic spans a project planner with dependencies and split-screen workload views, member management with org charts and skill/role profiles, project staffing with AI-powered project- and team-matching, utilization, variance and workload reports and dashboards, timesheets and time tracking with automatic AI time estimates, budget and fee tracking with billing and invoicing tracking, templates and cloning, and account administration features such as custom permissions, SSO, two-factor authentication, PTO and capacity policies. Several capabilities — including Gantt view, conflict checking, automatic planning, retainers, expenses, collections tracking, and profitability forecasting — are listed as forthcoming.

Business model

Mosaic sells software to firms, with prospects segmented by employee count bands ranging from fewer than 10 to more than 1,000 people; the site markets an ROI framing based on utilization gains multiplied by billable headcount and billing rates.

Traction

The company cites customer-reported outcomes including CetraRuddy raising utilization to 88% from 77–80%, CPL reporting a 75% reduction in time spent managing resources across nine practices, and an average 32% per-employee profit growth over two years among firms replacing fragmented planning with Mosaic.